Instructions for authors

I. General guidelines

1. ‘Ginekologia Polska’ is a monthly medical journal published in Polish and English language.
2. ‘Ginekologia Polska’ will accept submissions relating to any aspect of gynaecology, obstetrics and areas directly related. ‘Ginekologia Polska’ publishes original contributions, comparative works, case studies, letters to the editor and many other categories of articles.
3. Published manuscripts become permanent property of Polskie Towarzystwo Ginekologiczne and ‘ Ginekologia Polska’ and may not be published elsewhere without written consent of the publisher, with the exception of the abstract. The articles published in this journal are protected by copyright, which covers translation rights and the exclusive right to reproduce and distribute all of the articles printed in the journal. Unauthorized use of Polskie Towarzystwo Ginekologiczne and ‘Ginekologia Polska’ name, logo, or any content for commercial purposes or to promote commercial goods and services (in any format, including print, video, audio, and digital) is forbidden.
4. For all manuscripts reporting data from studies involving human participants, formal review and approval, or formal review and waiver, by an appropriate institutional review board or ethics committee is required and should be described in the Methods section. For those investigators who do not have formal ethics review committees, the principles outlined in the Declaration of Helsinki should be followed. For investigations of humans, state in the Material and methods section the manner in which informed consent was obtained from the study participants (i.e., oral or written). Editors may request that authors provide documentation of the formal review and recommendation from the institutional review board or ethics committee responsible for oversight of the study. No first name, surname, patient initials or patient chart number can be revealed. In the event of the risk of patient identification, a signed statement of informed consent to publish (in print and online) patient descriptions, photographs, and pedigrees should be obtained from all persons (parents or legal guardians for minors) who can be identified (including by the patients themselves) in such written descriptions, photographs, or pedigrees and should be submitted with the manuscript and indicated in the Acknowledgment section of the manuscript. Such persons should be shown the manuscript before its submission. Omitting data or making data less specific to deidentify patients is acceptable, but changing any such data is not acceptable.
5. Authors who include results of research on drugs and medical procedures should include detailed description of means of financing the research, the role of the sponsor in the planning, realisation and analysis of the results, as well as information how the sponsor had influenced the contents of the article. International names of drugs must be used.
6. All submitted manuscripts are sent to two expert consultants for peer review. Manuscripts are evaluated according to the following criteria: material is original and timely, writing is clear, study methods are appropriate, data are valid, conclusions are reasonable and supported by the data, information is important. Each manuscript shall be reviewed within the course of 30-45 days since the registration date and the authors will be notified promptly about the review outcome and whether the manuscript has been approved for publication.
7. Authors are responsible for all statements included in their work. Polskie Towarzystwo Ginekologiczne and ‘ Ginekologia Polska’ bear no responsibility for the contents of the articles.
8. ‘ Ginekologia Polska’ reserves the right to choose the manuscripts for the consecutive issues.
9. ‘ Ginekologia Polska’ reserves the right to shorten the manuscript and/or and make stylistic corrections without consulting the authors.
10. Authors are not financially rewarded for the publication in ‘ Ginekologia Polska’.
11. The manuscript should be registered and sent solely with the use of the programme available on the website: http://www.ginekolpol.com/
12. The file with the manuscript - Word version (*.doc or *.docx) - should include the following:
    • title in Polish and English
    • first name and surname of the authors and their affiliations
    • correspondence details: name and surname of the author, department, address, phone number, fax number, e-mail address
    • abstract in Polish and English
    • key words in Polish and English
    • the manuscript
13. The Editor should be sent:
    • · written consent for publication from all authors
    • · written consent for publication from the head of the clinic/ward/department
    • · statement that the manuscript (or its parts) has not been and is not to be published elsewhere.
14. The documents mentioned in paragraph 13. should be sent to:

Redakcja „Ginekologii Polskiej”

ul. Polna 33, 60-535 Poznań, Poland

tel. + 48 61 84-19-265; fax.: + 48 61 84-19- 465;

or scanned and e-mailed to: ginpol@onet.eu

 

or attached to the manuscript files on our website.

15. In order to have their manuscript published in ‘ Ginekologia Polska’, authors are kindly asked to follow the rules and guidelines included in the Instruction for authors.

II. Specific guidelines

1. Original contribution

Articles should be written either in Polish or in English, following the order presented in point 4 below. Recommended length: 2500-3000 words (16000-18000 characters including spaces).

2. Comparative work

Articles need not follow the undermentioned order. Recommended length: 2000 words (10000-12000 characters including spaces).

3. Case study

Articles ought to follow the undermentioned order. Recommended length: 2000 words (10000-12000 characters including spaces).

4. Order

a) Article title – written in both, Polish and in English – should be concise but clearly state the contents of the article.

b) Authors’ full names and institutional affiliations.

c) The complete name(s) and address(es) of the department(s) and institution(s) to which the work should be attributed.

d) Contact information for corresponding author: the name, mailing address, telephone, e-mail address of the author responsible for correspondence about the manuscript (the “corresponding author”). The corresponding author is responsible for forwarding the whole correspondence about the manuscript to the co-authors.

e) Abstract: the abstract should be written in Polish and English, and observe the following order: Objectives, Material and methods, Results, Conclusions. Recommended length: 250 words (1500-2000 characters including spaces). In case of comparative work and/or case study, the abstract need not follow the abovementioned order but it should not exceed the length of 250 words (1500-2000 characters including spaces). The abstract should provide the context or background for the study and state the study’s purpose, basic procedures (selection of study subjects or laboratory animals, observational and analytical methods), main findings (giving specific effect sizes and their statistical significance, if possible), and principal conclusions. It should emphasize new and important aspects of the study or observations.

f) Key words: three to six key words, both in Polish and in English, ought to be included below the abstract; following the Medical Subject Headings ( Index Medicus) – www.nlm.nih.gov/mesh/MBrowser.html

g) Manuscript: when preparing the manuscript for submission to ‘ Ginekologia Polska’, the following order should be applied:

• Introduction – include the general overview of current knowledge on a given topic.
• Objectives – state the aim of the work.
• Material and methods – describe the examined groups/cases and methods, as well as statistical tools, that have been used.
• Results – clearly and concisely present the outcome (note from the publisher: consider using graphs or diagrams to accompany the text as they are infinitely more clear and comprehensible).
• Discussion – state to what extent the aims of the work have been met and are original and new (as opposed to: confirming the data already obtained in Poland and in the world); what obstacles and limitations have been encountered; what might the clinical significance and implications of the work be.
• Conclusions – should refer to the objectives of the work and be presented clearly and accurately.
• Acknowledgements – the list of contributions, credits, and other information included at the end of the text of a manuscript but before the references. The Acknowledgment section includes authors’ contributions; information on author access to data; sources of funding and support; an explanation of the role of sponsor(s); names, degrees, and affiliations of participants in a large study or other group; any important disclaimers; and the contributions, names, degrees, affiliations, and indication if compensation has been received for all persons who have made substantial contributions to the work but who are not authors.
• References – references should be numbered consecutively in the order in which they are first mentioned in the text. References to papers not yet published should not be included. Each reference entry should consist of: surname(s), first name(s) initial(s) (not to be followed by a full stop); first three surnames of the authors, followed by [et al.]; title; journal abbreviated title (please follow the Index Medicus tips); year of publication; volume; first and last page. In case of book or monograph chapters, please follow the order: surname and first name initial of the author; chapter title; book title; surname and first name initial of the editor; name of the publishing house; place of publication; year; pages. Examples of reference entries may be found at www.gpsk.am.poznan.pl/ptg
• Text style and format:

- 12- point font size (Arial or Times New Roman). Please do not format the text!

- 1,5 space

- leave right margins unjustified (ragged)

- margins: the margins should be 2,5 cm, with the exception of the first page where the authors are kindly asked to leave a 7-cm top margin. If you wish to use indentation at the beginning of a line to signal the start of a new paragraph, please use the TAB key.

• Tables – tables may be included in the same file as the manuscript; number all tables in the order of their citation in the text, using Roman numerals. Include a title in Polish for each table (a brief phrase, preferably no longer than 10 words).
• Figures and photos – figures and photos may be black-and-white or colour; the following figure file formats are acceptable: JPG, CDR, TIFF, PPT, AI, EPS. Include all figures and photos in a single file following the manuscript in one of the abovementioned formats (photos should have 300 dpi resolution and extension: *.jpg, *.tif, *.ai, *.eps); authors should review the images of such files on a computer screen before submitting them to be sure they meet their own quality standards.

Figures and photos should be numbered consecutively according to the order in which they have been cited in the text, using Arabic numerals; figures description should be in Polish and their references should be indicated in the manuscript.

• Abbreviations and symbols – only standard abbreviations should be used as the use of non-standard abbreviations can be confusing to readers. Authors should avoid abbreviations in the title of the manuscript or abstract. The spelled-out abbreviation followed by the abbreviation in parenthesis should be used on first mention in the text unless the abbreviation is a standard unit of measurement.
• Units of measurement – authors should report laboratory information in International System of Units (SI).