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Instructions for Authors
 

Instruction for Authors

I.      General guidelines

  1. ‘Ginekologia Polska’ is a monthly medical journal published in Polish and in English.
  2. ‘Ginekologia Polska’ publishes original articles, review articles, case studies, letters to the editor and other papers. ‘Ginekologia Polska’ will accept submissions relating to any aspect of gynecology, obstetrics and directly related areas.
  3. All published manuscripts become the permanent property of The Polish Gynecological Society and ‘Ginekologia Polska’ and may not be translated into other languages and/or published elsewhere, in whole or in part, without the prior written consent of the Publisher. The Publisher holds exclusive rights to all published manuscripts in any format (print, electronic, Internet). This restriction does not apply to abstracts.    
  4. All manuscripts reporting data from studies involving human participants must comply with the Declaration of Helsinki and ethical standards. Formal review and approval by an appropriate ethics committee is required and the Authors are requested to attach a statement confirming that they had obtained such approval. Also, they must state that they had received the informed consent from the study participants. Authors must abide by the principles set out in the Personal Data Protection Act.
  5. Authors who present results of clinical research on drugs and medical procedures should include a detailed description of sources of funding, the role of the sponsor in the planning, realization and analysis of the results, as well as the information how the sponsor influenced the content of the article. Only international names of drugs may be used.
  6. Scientific misconduct. In order to prevent ghostwriting and honorary authorship, the Publisher requires the following:

-         Author statement defining contribution of each author to the manuscript, including their affiliations and authors of the concept, assumptions, methods, protocol, analysis, data interpretation, etc., used in the manuscript. The Publisher will disclose all cases of scientific misconduct.  

-         Financial disclosure – Authors must disclose relevant sources of financial support for the publication, participation of research institutions, associations and other parties.

Author statement form will appear during the registration process. The document should be filled in and signed, and a scanned copy should be attached to the manuscript.

  1. Manuscript evaluation – reviewing rules. All registered manuscripts undergo preliminary evaluation by the Editorial Board. If a manuscript meets all merit and formal requirements, it is deemed eligible for a review by at least two independent Reviewers. Reviewers remain anonymous throughout the review process and beyond. The list of Reviewers is announced once a year. The review process should be completed within 6 weeks. The Publisher reserves the right to make the final decision about accepting or rejecting a manuscript.
  2. The Publisher reserves the right to reject a manuscript if it fails to meet the requirements or addresses non-related topics. Also, the Publisher reserves the right to edit (style, syntax, terminology, references) and shorten the manuscript without consulting the Authors.
  3. The Publisher shall not be held responsible for opinions and statements included in the manuscripts or advertisement materials.
  4. Authors receive no financial remuneration for publishing their work in ‘Ginekologia Polska’.

 

II.    Specific guidelines

  1. All manuscripts should be submitted electronically on the website: http://www.ginekolpol.com/ in Instructions for Authors/Add manuscript section strictly following the instructions.
  2. Submissions shall be made in Word format (*.doc or *docx.) .
  3. Original articles

Articles should be written either in Polish or in English, following the order: introduction, objectives, material and methods, results, discussion, conclusions, references. The length of the manuscript should not exceed 3000 words (18000 characters including spaces), excluding abstract, title, and references. References should not exceed 35 most recent publications.

 

 

Review papers

Articles should include: introduction with justification of the selected topic, description of the current state of knowledge, summary, references. The total length of the manuscript should not exceed 3000 words. Reference list should not exceed 35 entries.

Case study

Articles ought to follow the order mentioned in the Original articles section and not exceed 2000 words.

  1. Construction of the papers:

a) Title – written in Polish and in English; should be concise but clearly state the contents of the article .

b) Names of the Authors – please include full first names and surnames of all Authors.

c) N ames and institutional affiliations – please include full names and addresses of  institutions where the study was conducted.

d) Contact information for Corresponding Author : please include the name, mailing address, telephone, e-mail address of the Author responsible for correspondence with the Publisher. Also, please include e-mail addresses of all Authors.

e) Abstract - should be written in Polish and in English, and observe the following order: objectives, material and methods, results, conclusions. Maximum length: 250 words. In case of review paper and/or case study, the abstract need not follow the abovementioned order, but it should also not exceed the length of 250 words.

f) Key words - three to six key words in Polish and in English ought to be included below the abstract. Please follow the Medical Subject Headings (Index Medicus) – http://www./nlm.nih.gov/mesh/MBrowser.html

g) Content – should be structures as follows:

·         Introduction – should include the review of current state of knowledge on the subject.

·         Objectives – state the aim of the work precisely and, if possible, determine to what extent it is original.

·         Material and methods – describe the studied groups, as well as methods and statistical tools that have been used.

·         Results – clearly and concisely present the outcome (note from the Publisher: consider using graphs or diagrams as they are more clear and comprehensible than presentation of the results only in the text of the manuscript or in tables).

·         Discussion – state to what extent the objectives of the work have been achieved, whether the results are original or merely confirm the data already reported in the literature, discuss limitations of the study as well as possible clinical implications of the findings. The results should be presented in the context of the literature cited in the Reference section.  

·         Conclusions – should refer to the objectives of the work and be presented clearly and accurately.

·         Acknowledgements – names of contributors (individuals and/or institutions) in the study (e.g. NCBS).

·         References – the Reference section should include a list of all sources cited in the manuscript, numbered consecutively in the order in which they are first mentioned in the text. Numbers in the manuscript should correspond to the order of citations (not alphabetized), in brackets, at the end of the sentence.    References to unpublished papers or oral presentations should be avoided. Each reference entry should consist of: surnames and initials (not to be followed by a full stop) of the authors; the surnames of only the first three authors should be included, followed by [et al.], title, journal title abbreviated according to Index Medicus, year of publication, volume, first and last page. In case of book chapters or monograph chapters, please follow the order: surnames and initials of the authors, chapter title, book title, surnames and initials of the editors, name of the publishing house, place of publication, year, pages.

Examples :

Journal articles

Alavanja MCR, Malker H, Hayes RB, [et al.]. Occupational cancer risk associated with the storage and bulk handling of agricultural foodstuff. Adv Clin Exp Med. 2004, 13 (5), 807-814.

Books and monographs  

Ringsven MK, Bond D. Gerontology and leadership skills for nurses. 2nd ed. Albany (NY) Publishers, 1996.

Book chapters

Sullivan JB Jr, Gonzales M, Krieger GR, Runge CF. Health-related hazards of agriculture. In: Sullivan JB Jr, Krieger GR (eds.). Hazardous Materials Toxicology. Clinical Principles of Environmental Health, Baltimore 1992, 642-666.

Conference materials

Kimura  J,  Shibasaki  H.  Recent  advances  in  clinical neurophysiology. Proceedings of the 10th International Congress of EMG and Clinical Neurophysiology, Oct 15-19 1995, Kyoto, Japan, Elsevier, Amsterdam 1996.

Internet materials

Yee WS, Lin LP. Anxiety and depressive symptoms among communities in the east coast of Peninsular Malaysia: A  rural  exploration.  MJP  Online  Early 

http://www.mjpsychiatry.org/index.php/mjp/article/view/143 (access: 2011.11.14).

  1. Technical details of text style and format:

-         12-point font size, Arial or Times New Roman. Please do not format the text.

-         1.5 interline spacing;

-         leave right margins unjustified (ragged);

-         margins should be 2.5 cm, with the exception of the first page where a 7-cm top margin should be left;

-         paragraph indent – please use the TAB key (not the SPACE bar);

-         tables may be included in the same file as the manuscript; the titles of the tables should be prepared both in Polish and in English; all tables should be numbered using Roman numerals;

-         figures and photos may be black-and-white or color; attached in a separate single file; the following figure file formats are acceptable: JPG, CDR, TIFF, PPT, A I , EPS in the highest possible resolution. Digital photos should have 300 dpi resolution and one of the following extensions: *.jpg, *.tiff, *.ai, *.eps.  Figures and photos should be numbered consecutively, using Arabic numerals, in the order in which they are cited in the text, and include appropriate headers in Polish and in English. Figure references should be indicated in the manuscript;

-         abbreviations should be expanded at first mention in the text (the rule applies to abstracts as well). Authors should avoid abbreviations in the title of the manuscript;

-         laboratory results, norms and standard deviations should be expressed in International System of Units (SI).

  1. If the manuscript is written in English, at acceptance the Authors are requested to send their manuscript for linguistic evaluation and correction to our accredited translator, Ms. Izabella Mrugalska; i.mrugalska@tlumaczmedyczny.pl.   The Authors will cover the cost of proofreading.

If the manuscript is written in Polish, the English version of the abstract will be proofread and corrected by our accredited translator and the cost will be covered by the Publisher.



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